My favorite approach I’ve seen is just units of time -“this task will take a few [days/weeks/months/years]”.
No specific number. Instead, the scale of the task is measured in one of those units and I can give you an estimate but it’s just a guess.
If it’s task that might take “a few days”, it could be done tomorrow or it could take 5 days. If it’s one that takes “a few weeks”, it might be done next week or maybe next month.
Breaking larger tasks down effectively removes uncertainty.
My general rule of thumb in planning is that any task that is estimated for longer than 1 day should be broken up.
Longer than one day communicates that the person doing the estimate knows it’s a large task, but not super clear about the details. It also puts a boundary around how long someone waits before trying to re-scope:
A task that was expected to take one week, but ends up going 2x is a slide of a week, but a task that is estimated at one day but takes 3x before re-scope is a loss of 2 days.
You can pick up one or two days, but probably not one or two weeks.
I think that's neat but I doubt a lot of product managers would like that 😅.
My favorite approach I’ve seen is just units of time -“this task will take a few [days/weeks/months/years]”.
No specific number. Instead, the scale of the task is measured in one of those units and I can give you an estimate but it’s just a guess.
If it’s task that might take “a few days”, it could be done tomorrow or it could take 5 days. If it’s one that takes “a few weeks”, it might be done next week or maybe next month.
Breaking larger tasks down effectively removes uncertainty.
My general rule of thumb in planning is that any task that is estimated for longer than 1 day should be broken up.
Longer than one day communicates that the person doing the estimate knows it’s a large task, but not super clear about the details. It also puts a boundary around how long someone waits before trying to re-scope:
A task that was expected to take one week, but ends up going 2x is a slide of a week, but a task that is estimated at one day but takes 3x before re-scope is a loss of 2 days.
You can pick up one or two days, but probably not one or two weeks.
I think that's neat but I doubt a lot of product managers would like that 😅.