Send me a violation? Okay, let me spam your inbox.

I'm in property management, specifically maintenance (I know landlords bad but I don't own the property; just my job). I got a letter from the city informing me of a violation because they couldn't inspect a vacant apartment. See, they scheduled a property wide inspection for the whole property awhile ago and they couldn't get into this apartment. Two weeks later I get this letter that we're in "violation" and don't rent the apartment until they can inspect. Well, the paperwork arrived late (their fault) and the apartment is already re-rented. So we could potentially be fined because that makes so much sense. Sorry for the longish backstory. I'm now going to send the inspector, and everyone in the department including the director, an email whenever we get a vacancy at any of our properties. Probably I can make a program to automate this. We manage 70 complexes, 2000 apartments. Enjoy the emails.